Inside a Printed Photo Organizing Project


Here is a look inside a printed photo organizing project. This project took about 4 weeks to complete and included all of my offerings: album and frame removal, best photo selection, digitizing, creating a folder structure, file naming, adding titles, keywords, and facial tags, and archiving the remaining printed photos.

Photo Assessment & Consolidation

Once the client checked off each box on their inventory checklist, we met to discuss goals, talked about their family and began a timeline, and brought their photos home with me. I categorized all the like items together. 

This client wanted their physical photos digitized to share with all their children, and to properly archive and store the best printed photos to be preserved for decades to come.

Photograph & Inventory

At this point I listed out every single item that I took from my client’s home and estimated the number of photos in each album, loose photos, etc.

I then took photos of each photo album page to ensure the order was preserved in case I have any questions that I need to look back on or the photos get accidently disorganized.

Remove Photos from Albums

Now I was ready to actually start organizing. I started with the photo albums and frames since there was  already some organization and a look into the most important. It helped fill in some gaps in the family timeline. I categorized these photos by date, theme, or person as I went along in line with my client’s goals.


Once all the photos were removed from the albums I sorted them into ABCs. A: The album-worthy photos to digitize; B: the box photos that still needed to be kept but not digitized; C: the (trash) can photos that can be tossed (though I let my clients do the honors). I also kept the S photos: the ones that tell a story, even if they aren’t the best. 

I checked in with my client as-needed throughout this process.


Next I scanned the A and S photos by category. This is the most exciting part as it brings the photos to life and I know they are protected!

Sort Loose Photos & Digitize Any Remainders

Now that I was familiar with the photos, I sorted the loose photos and picked out anything that I thought needed to be digitized. I had a good idea whether it was a duplicate. And if not, which category or time period it belonged to. 

Add Metadata & Facial Tags

Once everything was digitized I added titles, descriptions, dates, keywords, and facial tags to make the photos searchable. I also made any color edits, crops, and adjustments as needed at this point as well.

Enjoy & Share!

The best part! I love delivering the finished project to my clients and watching their smiles as they uncover past memories. It is truly an honor to be trusted into families’ lives and shared treasured stories of loved ones. 

Could you use help getting all or part of your photo collection organized?

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Ashley Tauscher

A goal in my life is to leave people and places better than when I found them. I provide personalized one-on-one services to simplify homes to help life run smoother, and photos to enjoy the memories made along the way.

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